Free Virtual Assistant Invoice Template
VA invoice template for admin hours and packages. No account required.
Pro Tip
Add clear payment terms ("Net 14" or "Due on receipt") to reduce back-and-forth and speed up payment.
Invoice template details
Built for virtual assistant billing
A good virtual assistant invoice should make it obvious what was delivered, how the total was calculated, and when payment is due. This template starts with realistic line items for virtual assistant work, then leaves room for taxes, discounts, shipping or extra fees, notes, and a clear balance due.
Use it for one-off projects, repeat client work, retainers, service visits, or follow-up billing after a quote has been approved. You can edit every field in the browser and export the finished PDF when the details match your job.
What to include before sending
- Add a client name, invoice number, issue date, and payment deadline so the invoice is easy to track.
- Break out the work into clear line items such as Admin support, Inbox management, Reporting.
- Confirm taxes, discounts, deposits, and payment terms. The starter terms for this template are Net 7..
Pick a layout
Each option opens the generator with Virtual Assistant prefilled.
Checklist
freelancer- Confirm your business details and logo
- List each service with clear deliverables
- Set due date / validity date
- Add payment terms and notes
- Download PDF and send to your client